AGGIE ALUMNI OFFICER

POSITION DESCRIPTIONS

 

 

* See the Bylaws for requirements to run for office.

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• All candidates must have their dues paid and be in good standing in the year they are nominated. Dues must be paid by January of the year they serve.

• Officers must remain in good standing throughout their term.

 

President

• Provides leadership to the organization.

• Communicates with current coaches and university officials.

• Presides over Board meetings.

• Ensures all reports and procedures are completed by responsible parties.

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Vice President

• Serves as the Chairman of the Membership Committee.

• Recruits new members with the Membership Committee.

• Distributes membership information, including dues notices.

• Prepares membership reports and maintains an up-to-date list.

• Archives past membership data for easy retrieval.

• Verifies memberships and distributes voting ballots.

• Works with the Treasurer to confirm annual memberships.

• Acts on behalf of the President when unavailable.

 

Secretary

• Records accurate minutes of all Board and member meetings.

• Distributes minutes to the Board and members.

• Archives minutes for easy access.

• Coordinates with the president and historian/technology chair to post approved minutes on the alumni website.

 

Treasurer

• Chairs the Finance Committee.

• Collaborates with the Finance Committee to secure resources and plan fundraisers.

• Manages all fiscal responsibilities of the Association.

• Deposits dues and funds in a timely manner.

• Reports donations and prepares financial reports.

• Reconciles bank accounts and prepares itemized financial reports.

• Assists the President with budget planning.

• Ensures annual IRS tax returns are completed.

• Places and tracks orders submitted by cheer coaches, ensuring all orders are properly approved.

• Pays all invoices promptly and adheres to fiscal guidelines.

 

Historian

• Chairs the Historian Committee.

• Adds photos of the association and alumni cheerleaders to the Cheer database.

• Assists in archiving all association documents.

• Maintains records and archives of the organization’s activities, preserving its history.

• Assists in creating and updating documentation, such as photographs, meeting minutes, and annual reports.

• Ensures that records are accessible for current and future board members.

 

At-Large Member

• Appointed by the president to ensure representation across all decades.

• Assists with the implementation of association business.

• Offers diverse perspectives and helps ensure that the board's decisions address the needs of all members.

• Assists with board tasks, initiatives, and events, often focusing on member outreach and engagement.

 

Elect Positions

• Serve under the guidance of the respective officer.

• Ensure understanding of roles and responsibilities.

• Transition into the full position per the bylaws.

• Must be in good standing and a paid member.

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Appointed Position

• Appointed by the president.

• Assists with the implementation of association business.

• Assists the board with continuity by offering insights based on prior experience.